Voiding and Reissuing POs Generated from Development Contracts

Why would you void a purchase order in Blueprint? 

The addition of "Void" functionality in Blueprint allows purchasing agents the ability to amend commitments to reflect updated pricing or revoke work previously committed to a trade. This functionality is currently only available for commitments cut from development contracts and is found in the "Purchase Orders" tab of a development. 

Key terms

5 Steps to Void and/or Reissue a Development Contract Purchase Order in Blueprint

Step 1: Navigate to the "Purchase Orders" Tab of a Development 

In the "Purchase Orders" tab, you can see a complete list of purchase orders and their status across all lots in a development. From this tab, you can take "actions" against these commitments if they have a status of "Released." 

Step 2: Select the Purchase Orders to Void 

To take an action against a purchase order, check the box on the far left of the commitment before the purchase order number. You can select multiple purchase orders to take actions on at the same time as long as you want to take the same action against them (void, change version, change trade partner).

✐ Note: You can take action on multiple purchase orders even if associated to separate development contracts.  

Step 3: Select Your Action in the "Actions" Menu 

There are 3 possible actions that you can take on released commitments: 

• Void: If you need to revoke work committed to a trade, you can press the "Void" action. Once you have confirmed you would like to void the commitment, a notification will appear at the bottom left noting that the void was successful. This action will send an email to the trade partner and Homebound authorized signatory alerting them to the voided body of work. This email will include the prior purchase order as a pdf for reference. No additional action is necessary. 
• Change Trade Partner: If you have a secondary trade partner with an executed development contract that can accommodate the full scope of a previously released commitment, you can select the "Change Trade Partner" action. This action is detailed further in step 4. 
• Change Version: If you have cut a revised contract with the same trade partner, you can select the "Change Version" action to align your commitment to the most updated pricing. This action is detailed further in step 4. 

Step 4: If Taking a Change Action, Select Your New Version/Trade

After you confirm your "Change Trade Partner" or "Change Version" action, BP will direct you into a screen noting: 

• The PO number, address information, cost code(s), and release date for each of your selected commitments.
• A "current" column noting the trade, contract version, and committed cost associated with the purchase order
• A "proposed" column that, depending on the action you are taking, will show a dropdown to select either a new trade partner, version, or both with its accompanying committed cost.  

Once you have made your new selection(s) in the proposed column dropdown, select the "Void & Continue" blue action button in the bottom right. This will void the current commitment(s) to prepare for reissue; a notification will be sent to the trade partner(s) indicating that the commitment has been voided.  

Step 5: Reissue Your Updated Purchase Order 

After you have successfully voided your prior commitment(s), a secondary screen will allow you to confirm your new commitment(s) details including the trade partner, contract version, and cost change. Once you have reviewed your commitment(s), you can send by pressing the "Release" blue action button in the bottom right. This will send the trade partner and Homebound authorized signatory an email with the new PO attached as a pdf. 

✐ Note: Your voided commitment(s) and reissued commitment(s) will have different PO numbers. If you need to maintain your existing PO number, you can cut a commitment change order at the project level. Read more here: Issuing a Commitment Change Order (VPO).